Company: GHD
Position: Document Controller
Location: Abu Dhabi, United Arab Emirates
Job Type: Full-Time | Permanent
Experience Level: 2–5 Years Preferred | Freshers Welcome
Join a Global Leader in Engineering and Consulting
Are you an organized, detail-oriented professional with a passion for managing data and documentation in a structured, high-performance environment? GHD, one of the world’s leading professional services firms, is currently seeking a Document Controller to join our growing team in Abu Dhabi. This is your chance to work with an international team of over 14,000 professionals delivering world-class solutions across water, energy, environment, buildings, property, and transportation sectors.
At GHD, we believe in exceeding expectations—both for our clients and for our employees. If you are motivated, proactive, and ready to build a rewarding career in document control and project administration, this opportunity is for you.
About GHD
Founded over 90 years ago, GHD has grown into a globally respected company operating across five continents. With a commitment to client service, technical excellence, and sustainable development, we continue to deliver impactful solutions to the world’s most critical infrastructure and environmental challenges.
Our multidisciplinary teams work closely with public and private sector clients to improve lives and communities. At GHD, collaboration and innovation go hand-in-hand, and we’re proud to empower professionals with the tools, training, and support needed to thrive.
Position Summary: The Role of a Document Controller
As a Document Controller, you will play a pivotal role in ensuring the smooth flow of information within projects and across departments. This includes receiving, indexing, scanning, distributing, and archiving all program-related documentation. Your primary responsibility will be to uphold the integrity of project data, maintain system consistency, and ensure all documentation complies with organizational standards and control procedures.
The ideal candidate is exceptionally organized, self-motivated, and capable of managing multiple tasks under tight deadlines. You’ll thrive in this position if you have a structured mindset, take ownership of your responsibilities, and enjoy supporting project teams in delivering high-quality outcomes.
Key Responsibilities
As a Document Controller at GHD, you will be expected to:
- Manage Document Flow: Receive, record, distribute, and archive all incoming and outgoing documentation, including engineering drawings, vendor data, and contractual correspondence.
- Ensure Compliance: Adhere strictly to document control procedures and ensure that all project documentation aligns with internal standards and ISO certification requirements.
- Maintain Registers: Update and maintain drawing registers, deliverables lists, and correspondence logs with precision and accuracy.
- Support Project Teams: Work closely with project managers, engineers, and administrators to facilitate timely document submissions, reviews, and approvals.
- Use Digital Tools: Navigate systems such as Aconex, MS Access, and iConnect for project tracking, document formatting, and risk/issues management.
- Facilitate Audits: Assist in auditing document control processes and participate in continuous improvements, including onboarding support for new team members.
- Prepare Transmittals: Issue transmittals and manage the exchange of documentation between stakeholders efficiently.
- Assist in Job Management: Support project teams with job management systems for contract monitoring, risk tracking, and deliverable planning.
- Mentor and Collaborate: Provide guidance to junior document controllers and contribute to the success of the overall document management system.
- Administrative Tasks: Handle ad-hoc office and administrative duties as required by project leads or line managers.
Skills and Experience Requirements
We are seeking candidates who are tech-savvy, analytical, and highly organized. The preferred qualifications and experience include:
- Educational Qualification: Diploma or equivalent certification.
- Experience: 2 to 5 years of relevant document control experience preferred. However, freshers with strong digital aptitude and learning motivation are also welcome.
- Software Proficiency: Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, and Access).
- Document Control Tools: Proficiency in Aconex is essential. Familiarity with other tools such as ProCore, Synchro, or BIM360 is a definite advantage.
- Standards Knowledge: Familiarity with ISO standards, audit protocols, and quality records management.
Key Personal Competencies
The following qualities will help you succeed in this role and grow within GHD’s collaborative work culture:
- Highly Organized: You thrive in structured environments and understand the importance of detail when dealing with large volumes of data.
- Excellent Communicator: You have strong written and oral communication skills in English, and are comfortable interacting with multidisciplinary teams and project stakeholders.
- Proactive Problem Solver: You don’t wait for issues to arise—you anticipate them and take preventive action.
- Team Player: While capable of working independently, you also enjoy supporting others and contributing to collective team goals.
- Flexible and Adaptable: You welcome change and are quick to learn new systems, protocols, and workflows.
- Deadline-Driven: You understand project timelines and are committed to delivering your work on time and with precision.
What GHD Offers
At GHD, we invest in our people and offer opportunities for continuous learning and development. As a Document Controller, you will benefit from:
- A dynamic and inclusive work culture
- Opportunities to work on high-impact, multidisciplinary projects
- Access to world-class tools, technology, and training
- Mentorship and professional development pathways
- A competitive compensation package
- A global network of professionals to collaborate and grow with
Ready to Take the Next Step?
If you’re a motivated professional who enjoys structured processes, attention to detail, and supporting project success through well-managed documentation, this role is for you.
Start your journey with GHD and contribute to building a sustainable and resilient future.
📧 To apply, create your Indeed account and submit your application through the company’s career page.
🔗 Apply through Indeed (Search for “Document Controller – GHD, Abu Dhabi”)
Final Thoughts
This is more than just a job; it’s a chance to be part of an organization that values innovation, quality, and excellence. At GHD, your skills and dedication will be recognized and nurtured. Apply today and bring structure and integrity to some of the region’s most impactful projects.
